You can use the selections on ListPro's
, , and menus to customize your lists' appearance and
ListPro's settings allow you to select just
how you want to see your list.
puts the List Items pane on the
left side and the List Hierarchy pane on the right.
shows or hides the status bar
on the bottom of your screen, which tells you how many items are on the list and
how many have been checked and flagged. To control whether you want indented
items included in the number of checked items, flagged items and total items
that is displayed in the status bar, use the List Properties Window.
shows or hides the Notes Pane
at the bottom of the screen. This pane shows the Notes column for the currently
selected item. Note that the contents of the Notes column is always shown in
this pane, even if it is not selected in the Columns tab of the List Properties
window. You can also edit the Notes column directly in this pane.
shows or hides the List Note
Pane below the tree of lists. This pane shows the List Note for the currently
selected list. You can edit the List Note directly in this pane.
flagged on your list. This is useful
for flagging certain items that you need, or that are ready to do, and then
displaying only those you need to act on. When this function is in effect, the
Flag column does not appear in the display (if you have chosen that option in
the Preferences window). There is also a button on the tool bar for
builds a new view of the
list (such as for Two-Step or Shopping Lists) containing only those items
will hide all items you've
checked in your list. This gives you a clearer picture of which items are still
left to be done. This function does leave the Checkbox column in the list
displayed so you can continue to check items. When items are checked in this
mode the item is immediately hidden from view once it is checked. There is also
a button on
the tool bar for this function.
Child and parent items in hierarchies follow special rules when these
filtering functions are chosen.
Number, even if the item numbers aren't showing, to put the list in its
unsorted original order. If item numbers are showing, you can pick Item (or whatever name the Item column has, if it has been
renamed) to sort alphabetically by the Item column. This is useful since
clicking the Item column header when item numbers
are showing will sort the list by item number. Picking any other column name to
sort by that column is the same as clicking on the column's header. There is
also a button on the tool bar for this function.
displays the Sorting Window, which
allows you to pick the column or columns to sort by. You can pick up to three
columns to sort by, and you can sort by each column in ascending or descending
order. When selecting a column, you can always pick
Note that when you sort a list, an item's child items will follow their
parent item to its new position in the list. Therefore, it may look like items
are out of order if you look only at the column you've sorted by. These child
items will be sorted within the correctly positioned parent item.
The will remove any sorting that you've done
by clicking any of the list's column headers or by using the Sorting Window. If
the Show item number option is being used, the
numbers will be in order when sorting is removed. Also, if the list is
temporarily sorted, you must use this option before you can move (reposition)
list items. changes the order of
your Ordered List using the current sort order. This essentially make the
temporary sort order permanent.
submenu provides two functions
that work only in Ordered Lists that are sorted.
the Filter Bar. The Filter Bar allows you to filter your list items by any
column. Click in the Filter Bar above the column to filter by that column. This
menu item changes to when the
Filter Bar is showing, and choosing it hides the Filter Bar and removes
filtering. There is also a button on the tool bar for this function.
Note that when you filter a list, a parent item will be displayed if any of
its child items match the filter, even if the parent itself does not match. In
addition, if a parent item matches the filter, all of its child items will be
displayed, regardless of whether they match the filter or not. Therefore, you
may see items in a filtered list that do not themselves match the filter
criteria. These items will be displayed in gray text.
will clear any filters that you
applied using the Filter Bar.
menu also contains these functions to
help you use your list items.
will delete all the items
in the list that currently have the predefined Checkbox column checked. If you
are using the list as a To Do list, this is an easy way to get rid of all the
items you have checked as complete.
will check the Checkbox
column for all items that are currently selected.
will uncheck the
Checkbox column for all items that are currently selected.
The Tools menu provides these functions to help you customize and use your
item on the menu will open the Find window,
which allows you to enter a string to search for.
When you enter a string and push the
button, the next item which contains the search string in any column will be
selected. (Except as described below, the item will be selected only once, even
if it contains more than one copy of the search string.) The list will scroll to
the selected item, if necessary. You can leave the Find window open while you do
other things with the list, if you wish.
If you press the button, ListPro will
show you a list of all the items found, rather than just one at a time.
If the Notes Pane is currently being displayed, individual matches within the
Notes column will be highlighted there. If not, the item with the note will be
highlighted to show one match, even if the value you're searching for appears
more than once in the note.
If you check the Search all lists box, ListPro
will search all lists in the file for a match, otherwise it will search only the
currently open list.
If you choose Show only filtered matches, only
items that match a list's current filter will be found.
If you choose Remove filters first, any matches
found in items that are not currently being displayed will cause the current
filter to be removed when the search begins. If no matches are found in a list,
the filter will be replaced (left on).
When searching for a date, be sure to enter the date in the same format
ListPro is displaying dates.
You can also active the Find and Find again functions using buttons on the tool
will show the total of the
values in the Amounts column or any Number column you have added. You will be
able to display subtotals by the predefined Units column, the predefined
Category column or any Category column you have added. You can choose to total
all items, or only flagged or checked items. There is also a button on the tool bar for
will remove all indentation
from indented items in the list. This allows you to sort child items
independently of their parent items. Information about each item's parent is
stored in a new Parent column. Choosing the menu item uses this information to restore the indentation of
When you right-click on a list item, you'll see the item context menu. This
menu provides functions that operate on the selected items.
will copy all currently selected
items to an existing list. A window will open to allow you to pick the list to
copy the items into. This functions just as if you had copied the selected items
to the clipboard, opened another list and pasted the items into the list. Note
that the items will be added at the end of the list. This function works best if
the columns of the two lists are similar, because if a column is not the same
type as the corresponding column in the other list, the data in that column will
is just like except that the items are deleted from the
current list after they are copied to the other list.
will automatically filter the list
using the value of the current column of the currently selected item (the
current column will be the column that you clicked in). Only those items which
have the same value as the selected item in that column will be displayed. The
Filter Bar will automatically be shown if it is not already showing.
When you right-click on a list in the list tree pane, you'll see the list
context menu. This menu provides functions that operate on the selected list.
will copy the selected
list to another ListPro file. This is particularly useful when you have opened a
ListPro file attached to an email and would like to save a list inside in
will copy the selected list
into a new ListPro file and attach the file to an email message. Your default
email program will be opened in compose mode with the new message.
will create another ListPro
window for the current file with the selected list open. This allows you to work
on two different lists in the same file without having to switch back and forth