You can edit the items on any of your lists at any time using either the Item
View window, or by editing them directly right on your screen.
Double-click any item in your list, or select any item and pick the
menu pick or button to display the
Item View window. Use this window to change any of the values for your list
You can also edit any of your list items directly without using the Item View
window. When you click in any text, number or date column of a currently
selected item, that column will become editable. You can use the mouse or
keyboard to edit the column or enter new text. Category columns provide a drop
down list of values to choose from, and date columns will provide a calendar
drop down. A Notes field containing multiple lines of text will expand to
provide a multiple-line editing area large enough to edit the whole field. You
won't be able to edit columns that are Autodate or calculated columns, however.
You'll only be able to edit Linked columns in item view, since in list view
clicking on them activates them.
While you are direct editing a field, you can use the Enter key to close
direct editing and save your changes, or you can use the Escape key to discard
your changes. You can also close Direct Editing by clicking outside the field
with the mouse. You can use the tab key to close the current column and open the
next column for Direct Editing (shift-tab opens the previous column). If you are
direct editing the last column in the last item in your list and you use the tab
key, a new item is inserted into the list, and the first column of the new item
is opened for direct editing.
You can also start direct editing currently selected item by pressing the
space bar. The last column direct
edited or the last column clicked on is opened for direct editing when you press
the space bar.
The left and right arrow keys can be used to change the focus to individual
columns in an item. When an item is first selected, the entire item will be
enclosed by the focus rectangle (a light, dotted outline of the item). The arrow
keys will move the focus rectangle to individual columns. The column that has
the focus when you press the space bar will be opened for direct editing. If a
Checkbox or Flag column has the focus, you can use the space bar to check or
uncheck the column.
If you have selected
menu, you can also directly edit the Notes field
that is currently showing in the Notes Pane.
You can move list items up or down with the arrow
buttons in the tool bar or the and
items in the menu. You can drag items to a new
position using the mouse. You can also use the clipboard Cut and Paste features
to change the position of list items. You can change the indent level of an item
with the arrow buttons in the tool bar
or the and items in the menu. You can drag
items to new indent levels using the mouse.
List items can only be repositioned when no temporary sort has been applied.
on the submenu of the menu to remove any temporary sorting or filtering and
allow you to change the order of list items. This applies only to Ordered Lists.
If the list is sorted and you'd like to automatically reposition all items
using the current sort order, select Ordered List option in the Settings Tab of the List
Properties window, the new sort order will be made permanent automatically
whenever you sort.
from the submenu of the menu. You will not be able to return to the original
order by picking , but you will be
able to reposition individual items. If you haven't checked the
Note that when you paste items into the list, they will be pasted following
the currently selected item. If the list has a temporary sort applied, pasted
items will appear in the list in their sorted position.